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THE PROCESS

One of the co-founders, holds an impeccable reputation in the hotel industry. With a deep understanding of the evolving landscape, she has remained at the forefront by partnering with HelmsBriscoe, the industry leader in meetings procurement and site selection services. With HelmsBriscoe's tremendous buying power, managing over 1 billion dollars in annual revenue from contracting small to convention-like events, our co-founder has leveraged their elite services to provide exceptional value to associations and nonprofits. By collaborating with our team, you can limit procurement risk, save thousands of dollars, and most importantly, reclaim precious time. Trust our co-founder's expertise and experience to deliver outstanding results for your event management needs.

People do events when they have big goals

Running a membership meeting or fundraising event can be complex. There's budgeting, finding the right venue, making sure you attract potential donors and sponsors, as well as keeping your members happy.

What to do? Where to go? How much is it going to cost?

Our high-level relationship with select destination management companies and hotels in a variety of cities across the world allows us to provide you with the very best meeting locations, in all price ranges, for your next event. We handle all the legwork, from negotiations and approvals to making sure everything goes as planned. While helping you increase your reach, raise more funds, and get more members involved.

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Needs Assesment

Risk is the core of fear in many customers' eyes. That’s why we’re here to help you find ways to create a safety net that will protect your event without hindering its growth.

Strategize

Conduct a thorough analysis of meeting history, establish event objectives, determine budget requirements, arrange for DMC support, and leverage HelmsBriscoe's resources to identify suitable venues and assess previous contracts for cost savings and risk management.

Evaluate

Create and submit RFPs tailored to specific meeting requirements and priorities, organize and consolidate hotel/venue information, evaluate venue proposals, and review DMC services.

Negotiate

Engage in negotiations with venues, suggest strategies to minimize costs and mitigate risks, coordinate on-site inspections, and enhance areas for an impressive event experience.

Execution

Provide assistance in selecting hotels, making venue decisions, and evaluating the execution of the event. We average the rates and concessions from all of our customer accounts and negotiate the best rates and concessions for your event. We analyze venue and hotel requests for proposal responses, contracts, and client feedback to deliver the best overall terms.

Post Conference

Evaluate post-conference details, rebook or plan for future events, and assess next steps for continued success.

DID YOU KNOW BUYING POWER = SAVINGS FOR YOUR NONPROFIT

Buying power can lead to savings for nonprofit organizations by enabling them to negotiate better deals, discounts, and the best of pricing with vendors. This reduces operational costs, saves time, optimizes resources, and allows nonprofits to allocate their funds more efficiently. Additionally, leveraging buying power provides networking opportunities and fosters collaborations within the nonprofit sector, enhancing overall impact and reach.